Separate sealed Bids will be received by Leake County Board of Supervisors, for CDBG Project No. 1200-23-040-PF-01 St. Anne Road and Holly Hills Road, Project No. 58-23, until 9:00 A.M. Local Time, on July 23, 2024, at the Leake County Courthouse, located at 101 Court Square  Carthage, MS 39051 at which time and place bids will be opened and read aloud.

The Notice and Instruction to Bidders, Form of Bid, Form of Contractor, Plans and Specifications, Form of Bid Bond, Performance and Payment Bond, and other Contract Documents are on file and open to public inspection at the following address:

Leake County Courthouse  101 Court Square  Carthage, MS 39051

Copies may be obtained from the office of Gardner Engineering, P.A. at the following location upon payment of $100.00, none of which is refundable.

                                                                                  Gardner Engineering, P.A.

                                                                                                   P.O. Box 1197

111 South Madison Street

Kosciusko, MS 39090

Phone 662-290-0708

The Owner reserves the right to waive any informalities or to reject any and all bids,

Each bidder must deposit with his bid, security in the amount, for and subject to the conditions provided in the Notice and Instructions to Bidders.

Each bidder must participate in E-Verify.

Bidders must comply with Section 3, of the HUD ACT of 1968, the Davis-Bacon Act, the Anti-Kickback Act, the Contract Work Hours and Safety Standards Act, and the President’s Executive Order No. 11246.

All bids submitted in excess of $50,000 by a prime or subcontractor to do erection, building, construction, repair, maintenance, or related work, on public projects must comply with Section 31-3-21, Mississippi Code of 1972, must have a “Certificate of Responsibility” license.  Where applicable, the foregoing certificate number and license number must be indicated on the exterior of the sealed bid envelope before it can be opened.

Certification of Non-Segregated Facilities: The Contractor must complete the Certification of Non-Segregated Facilities included in the specifications.

This project is subject to the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58.  Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure, April 18, 2022.

The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended 12 U.S.C. 1701u (Section 3). CDBG regulations governing the grant require that, to the greatest extent feasible, opportunities for contracting, subcontracting, training and employment arising in connection with this CDBG project will be extended to Section 3 businesses and Section 3 residents.

Minority and women’s business enterprises are solicited to bid on this contract as prime contractors and are encouraged to make inquiries regarding potential subcontracting opportunities, equipment, material and/or supply needs.

Leake County is an Equal Opportunity Employer. Leake County hereby notifies all Bidders that it will affirmatively insure that in an contract entered into pursuant to this advertisement will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, religion, sex, national origin, age, disability, sexual preference, marital or veteran status, or any other legally protected status in consideration for an award.

Contractors have the option of submitting bids in a sealed envelope or through the County’s electronic bid submission portal at . Registration and a valid email address are required for electronic bid submissions.
Prior to the deadline for receipt of bids, Bidders should gather all the documents shown below and scan/compile them into one PDF document.  You will use a Browse feature to find it on your computer for upload. The electronic system will generate a receipt after the upload is complete.  Be sure the Copy of the COR is the first page. 

1.  Copy of the Certificate of Responsibility (COR);
2.  Cover sheet with the following information:
Leake County Board of Supervisors
101 Court Square
Carthage, MS 39051

Sealed Bid for CDBG No. 1200-23-040-PF-01, St. Anne Road and Holly Hills Road, Project No. 58-23

Bid Opening – July 23, 2024     Date Bid Submitted_____________________

Bid Submitted by:  ______________________________________
Address of Bidder:______________________________________
Enclosed bid signed by: _______________________________________
                                           Printed Name & Title
Certificate of Responsibility Number: _____________________________
3.  Copy of Bid Surety/Bid Bond; (Note – Under Electronic Bidding, if your bid surety is a CHECK, it must be physically received at Leake County before the bid opening.   Contact us to confirm receipt before submitting an electronic bid;
4.  Complete set of the bid documents/specs (NO STRIPPED BIDS) scanned in pdf format to be submitted electronically in the same order as they were bound. (Construction Drawings/Plans not required in submittal).
Visit the website and perform the following steps: 
•  Select CDBG No. 1200-23-PF-01, Project No. 58-23;
•  Select REQUEST FOR CREDENTIALS  – you will receive the User ID and Password by email;
•  Return to the site and LOG-IN with the User ID and Password you receive by email;
•  Select SUBMIT ELECTRONIC BID and complete the required blanks;
•  Check mark each form to confirm inclusion in the upload and the “I certify…” statement;
•  Use the BROWSE button to search your computer for the PDF you previously created;
•  Complete the date and signature fields, then select SUBMIT BID;


The principal items of work under this contract are:

  • 1770 tons – Granular Material
  • 2692 tons – Hot Mix Asphalt
  • 2448 gallons – Emulsified Asphalt
  • 102 cubic yards – Coarse Aggregate Cover Material
  • 5588 square yards – Roadbed Reclamation

                                                                               LEAKE COUNTY, MISSISSIPPI

BY: /S/ Dot Merchant                                

             Chancery Clerk

DATE:  June 13, 2024

TO:   The Carthaginian

PLEASE PUBLISH:       June 20 and June 27, 2024  


LEAKE COUNTY                                                                                                      AND                       CHRISTIAN GARDNER, P.E., P.L.S.

DOT MERCHANT                                                                                                                                      GARDNER ENGINEERING. P.A.

CHANCERY CLERK                                                                                                                                 P.O. BOX 1197

P.O. BOX 595                                                                                                                                                                  KOSCIUSKO, MS 39090

CARTHAGE, MS 39051                                                                  

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